Today's Date (applications due 30 days prior to event) * Name of Organization * Email * Address * Address 2 City State/Region Postal /Zip Code Country Country 1 Country 2 Country 3 Country 4 Country 5 Country 6 Work Phone * Cell Phone Website (if applicable) Type of Organization * Select type... Corporation Government Individual Non-Profit Other Non-Profit Tax ID (if applicable) Name of Event * Date * Possible Alternative Date * Start Time of Event * End Time of Event * Setup Date Setup Time * Takedown Time * Description of Event * Estimate Attendance * Location Requested * Select location... Main Stage Event Lawn Rotunda Stage Social Garden 4th Street Entire Plaza Entire Site Detailed Cleanup and Waste Removal Plan * Detailed Security Plan * Detailed Restroom Plan * To determine which permits will be necessary, will there be any: If you selected any items above please indicate type, size, quantity and the name of a vendor you plan to use. Will you need any of the following? * If yes, please specify your needs (i.e - Amps, Bandwidth) Event access details (select ALL that apply) * Will you be selling anything? * What will you be selling? Event Partners
Please list partners assisting with planning and execution of this event. (Example: City of Canton, Event Planner, etc.)
Rules & Policies for Use of Property * (1) GENERAL SPACE USE
Centennial Plaza is the property of the City of Canton and its use is subject to all applicable city ordinances, rules, and regulations. The City of Canton by contract agreement has designated the Pro Football Hall of Fame and Museum (HOF) to maintain, operate, program and market Centennial Plaza.
The Centennial Plaza Policies and Procedures shall be applied in an impartial and consistent manner. These policies and procedures are applicable to all event licensees and visitors to Centennial Plaza, with the expectation that while on city property all are required to adhere to the standards of conduct applicable to city ordinances and abide by all pertinent city regulations.
Event Licensees are not permitted to use any additional Centennial Plaza areas that are not approved on the Event Application Form and Contract, nor negotiate, sublease, or assign areas with external organizations, except in coordination with HOF.
(2) SPACE REQUESTS
The privilege of using Centennial Plaza is subject to the HOF and a fully executed Event Application and Contract. The ultimate responsibility for the event, and for all liability for any personal injury or property damage resulting from the event, rests with the Event Licensee.
(3) DIAGRAMS AND DIMENSIONS OF EVENT SPACE
Refer to the Centennial Plaza Map located in the Event Planning Tools of our website for current space diagrams and utility placement restrictions.
(4) FOOD SALES/DONATIONS
To ensure dining events are controlled and to maintain the required standards for food safety, the following food and beverage policies pertain to events in Centennial Plaza spaces:
a. A City of Canton Food and Health License must be presented by the Licensee for all catering/dining/food events. Review Food and Health License .
b. All donated food must be processed or prepared in a licensed food service operation, or in an establishment or place, meeting equivalent requirements of the Ohio Department of Health. A letter of donation from the licensed food operator must accompany the Event Request Form. (5) ALCOHOL AND BEVERAGE SALES
a. Alcohol for sale at events will be exclusively managed by the HOF and Jerzee’s Café, which holds the State of Ohio Liquor Permit for Jerzee’s Café and the Centennial Plaza Social Garden. The distribution of beverages, regardless of type and/or quantity, is the sole and exclusive responsibility of Jerzee’s Café. Review F2 Permit Application .
b. Event Licensee Responsibilities
Jerzee’s Café is the sole purchasing agent, purveyor, and distribution agent for all alcohol sold and distributed for events held within Centennial Plaza. Donated spirituous liquor, wine, wine coolers, beer, or similar products are not permitted to be served, sold, or distributed by the Event Licensee or their agents.
The Licensee agrees to defend, indemnify and hold harmless the HOF and Jerzee’s Café, administrator, officers, employees, representatives and agents from any and all claims, damages, losses, demands, actions, causes of actions, judgments, citations, violations, and any other costs or expenses arising from and related to the sale or furnishing of alcohol at the intended event, breach of any of warranties and /or representation, and violations of applicable laws. The Event Licensee is solely responsible for understanding and abiding by all state and local laws and regulations related to the use and distribution of alcohol.
The ultimate responsibility for the event, and for all liability for any personal injury or property damage resulting from the event, rests with the Event Licensee.
The Event Licensee will comply with all HOF and Jerzee’s Café alcohol policies, applicable laws, including but not limited to those pertaining to permits, purchase of alcohol, sale of alcohol, and keeping all alcohol consumption within designated areas.
If at any time the organizer is found to be in violation of any alcohol-related Ordinances, or City policies or procedures, all sales and/or consumption of alcohol will be stopped immediately up to and including eviction from the event site.
c. HOF Responsibilities
Service Area: Alcohol must remain within the clearly defined and fenced service area and may not be carried outside of this restricted area at any time. It is the responsibility of the organizer, HOF, and Police to ensure all guests strictly adhere to this policy. The area where alcohol is served or sold must be both monitored and actively managed in a manner to prevent alcohol from being provided, sold, served or obtainable to minors, guests who are at risk of over consumption, and to those not invited or included in the event.
Service beginning and ending times will be clearly defined within the Space Use and Service Agreement, posted on the service bars, and will be strictly adhered to by all listed parties.
Signage: All service areas must have emergency entrance/exit signage at each gate. Events continuing past dusk must provide lighting for each gate in addition to the exit signage.
The exact location and number of entrances/exits will depend upon the size of the enclosed area and expected attendance and must be approved by the City of Canton Fire Department and HOF staff.
HOF maintains appropriate and proper Liquor Liability Insurance and is responsible for any additional insurance coverage that is required for a unique event.
Containers: All spirituous liquor, wine, wine coolers, beer, or similar products MUST be served in plastic or paper containers (recyclable or compostable preferred) at the point of sale. NO glass or Styrofoam containers are permitted for any public event.
d. Pricing and Profit from Alcohol Sales
Pricing with the current listed rate will be outlined and defined within the Space Use and Service Agreement. Service pricing is not dependent upon an entrance fee, cover charge, registration, ticket entrance, donation, raffle, silent auction, or similar charges.
Appropriate staffing levels for a CASH bar and a HOSTED bar are solely determined by the HOF, while only utilizing certified TIPS (Training for Intervention Procedures) trained service staff.
All profits from alcohol and beverage sales, whether through a cash or hosted bar, remain with the GROUP PLAN COMMISSION.
e. Security and Police for Events with Alcohol
City of Canton Police shall solely determine and control security arrangements for all events where alcohol is served, including but not limited too, the type, placement, and use of security personnel at the requesting organization’s cost. Their decision will be based upon, but not limited to, event type, location, expected attendance, and previous history.
Police will be present at all events where alcohol is served, and the security costs are the sole responsibility of the Event Licensee as enumerated on the contract. Adjustments for additional costs quoted due to the nature of the event will be the responsibility of the Event Licensee at the event conclusion.
Police have ultimate authority and discretion, in consultation with HOF staff, to shut down any unauthorized event, and/or any event that has not fulfilled necessary requirements, or any event where safety and/or security is threatened.
(6) AMPLIFIED SOUND
In accordance with City of Canton sound ordinances, events with amplified sound are only permitted between 8 a.m. and 11 p.m.
Amplified noise and/or music must be approved in advance by the City of Canton and HOF. The City of Canton and HOF reserves the right to require any group whose noise levels disturb another group within the property to reduce their sound to a reasonable level that does not disturb any other group. If you feel that your event will have high noise levels at any time (including bands, shouting, singing, or other noise), please notify a representative with HOF.
Sound levels are to remain compliant with, and are not too exceed, provisions outlined within Section 509.04 of Part Five – General Offenses Code of the Codified Ordinance of the City of Canton. The HOF reserves the right to establish acceptable decibel levels for amplified sound events, and reserves the right to interrupt and if necessary, terminate performances in order to remain compliant. Review Section 509.04 .
(7) SIGNAGE/DIGITAL BRANDING
All sign/banner placement requests for Centennial Plaza property must be approved by the HOF prior to placement. Signs, decorations, and related materials may not be taped, wired, tacked, stapled, nailed, or afﬁxed in any manner without prior approval. Event marketing is available, at the discretion of the HOF, on the digital large video screen and kiosks. Additional fees may be required. All content for use on LED boards and/or digital kiosks must be pre-approved and provided to the HOF at least five (5) days prior to the event. Creative specifications will be provided upon confirmation of event booking by the HOF.
(8) ELECTRICAL SERVICES
Electrical services for the needs of events are available at various access points throughout Centennial Plaza. All electrical equipment must meet applicable National Electric Codes and City of Canton code requirements. Any damage to these electric outlets will be invoiced to the Licensee. Review Code Requirements .
(9) WATER/IRRIGATION SERVICES
Water services, including irrigation and drainage, are provided throughout Centennial Plaza. Please contact HOF for additional information. Only food grade hoses and approved potable water containers can be used for water supply. All waste-water (i.e. from hand washing and 3-sink setups) must be disposed of onsite in sanitary sewer or provide a holding tank for later disposal in sanitary sewer, Dump NO waste-water on ground or into storm drains.
(10) INSURANCE REQUIREMENTS
a. Licensee must provide evidence of Commercial General Liability insurance, without a deductible, in limits of not less than One Million Dollars ($1,000,000.00) per occurrence for bodily injury and property damage.
b. Licensee agrees to indemnify and hold harmless the City of Canton and HOF and its employees from any and all liabilities, claims, demands, damages, losses, costs (including attorney’s fees), actions and causes of action arising out of or in connection with the Licensee’s event and/or the Licensee’s use of Centennial Plaza premises, equipment, furnishings, service and/or service providers of any kind, by Licensee, its agents, employees, contractors, members, guests, participants, attendees or spectators. c. HOF is not responsible for, and has no liability to the Licensee, Licensee’s agents, employees, contractors, members, guests, participants, attendees or spectators for any loss, theft, damage, personal injury, delay, annoyance, inability to hold the event as planned or other casualty, and Licensee hereby waives any claim against HOF for any such liability, except to the extent that such liability, loss, or damage is determined to be due to the negligent acts or negligent omissions of HOF, its agents, employees, contractors, or subcontractors while acting within the scope of their employment. Review Ohio Revised Code 2743.02 .
(11) ADVERTISING AND PROMOTION
Please do not advertise your event until written confirmation is received from HOF.
Promotional and advertising literature of either internal or external programs must be approved by the HOF prior to publication. Approval will be given within 72 hours. The organization may not use the HOF name, seal, logo or other HOF identification in advertising or promotional literature without written consent.
The utilization of the Centennial Plaza name and logo are permitted to Event Licensees for advertising or promotional literature. Contact email@example.com for details.
(12) PHOTOGRAPHY FOR SPECIAL EVENTS
Wedding parties, etc. need to receive approval and have the special event scheduled with the HOF to reserve a space on the Square.
(13) RECORDED/LIVE PRESENTATIONS
The Licensee is responsible for all fees due for recorded or live musical performances.
(14) RENTAL EQUIPMENT EXPENSES
Requested equipment that is not in the HOF’s inventory will be rented from an approved third-party rental contractor. The Licensee is responsible for all affiliated rental equipment costs, which will be reflected within the contract. Contact Canton Chair Rental for all rental needs.
(15) TENT INSTALLATION AND PLACEMENT
Anchoring or drilling into any area of Centennial Plaza is strictly prohibited. The placement and location of event tents will be submitted to and approved by the HOF.
(16) STREET CLOSURES, OBSTRUCTIONS
Certain events may require a street closure around Centennial Plaza. The HOF works with the City of Canton to determine if a street closure is necessary and will gain permit approval from the City of Canton.
(17) MISTING FEATURE
This area will be operational weather-permitting and will be operated by Jerzee’s Café staff.
(18) WARMING AREAS (FIRE PITS)
This area will be operational weather-permitting and must be pre-approved for use during permitted events by the HOF.
Centennial Plaza is located within the City of Canton’s Innovation District, which provides fiber carrying ultra-high-speed internet to every corner of the downtown district and plaza. Centennial Plaza soon will offer state of the art internet service and support for events, such as a registration or check-in table, a point-of-sale device, or a wireless experience to include an audience engagement activity. The entire 2-acre property will be Wi-Fi accessible on a free public service.
(20) ABANDONED PROPERTY
Abandoned property is any object and or material(s) left behind by the Event Licensee, Contractor, or Attendee(s). Upon the event's conclusion, any object – including but not limited to decorative materials, displays, gifts, favors, and personal items – that has been left behind and/or not picked up will be considered abandoned property. HOF will make reasonable efforts to contact the owner of the property but reserves the right to dispose of or donate the property without liability.
(21) ABUSIVE AND DESTRUCTIVE BEHAVIOR
If during any event or activity for which the HOF has granted an Event permit, the activities of any participant(s) or spectator(s) has become abusive or destructive to the property or equipment or become averse to the intent for which the permit has been granted, HOF reserves the right to immediately adjourn such event or activity.
(22) AMERICANS WITH DISABILITIES ACT (ADA)
Centennial Plaza is ADA accessible at all street-level access points.
(23) ANIMALS IN CENTENNIAL PLAZA
All animals must remain on a leash at all times while inside Centennial Plaza and adhere to Section 505.06 of Part Five – General Offenses Code of the Codified Ordinance of the City of Canton. Review Section Code 505.06 .
(24) CANCELLATION OF SCHEDULED EVENTS – (FORCE MAJEURE)
Any event permitted by HOF may be cancelled by HOF due to: An unexpected event that either partially or totally destructs facilities, subject to acts of God, inclement weather beyond normally encountered conditions, war, terrorism, outbreaks of disease, epidemic, government regulation, disaster, fire, strikes, civil disorder, inoperability or reduction of availability of transportation service, unavailability of water, electricity, or other necessary utilities, or any other similar cause beyond the control of the parties making it inadvisable, illegal, or impossible to facilitate the event on Centennial Plaza.
(25) EXPRESSIVE USE – FREE SPEECH POLICY
a. The purpose of the free speech policy is to promote the free exchange of ideas and the safe and efficient operation of the HOF by:
Fostering free speech, assembly and other expressive activities on Centennial Plaza by all persons, whether or not they are affiliated with the HOF.
Maintaining the personal security of all persons present on Centennial Plaza and protecting the property of Centennial Plaza.
The Centennial Plaza free speech area is designated at the corner of Market Avenue and 4
th Street NW. The City of Canton recognizes the constitutional freedoms guaranteed by the United States and Ohio constitutions, including freedom of speech, press, and assembly. The City of Canton also recognizes the need to preserve and protect its property, employees, and visitors to Centennial Plaza, and to ensure the effective operation of the business and related activities of the HOF.
c. Expressive activities on City of Canton property may be subject to reasonable regulation with regard to the time, place, and manner of the activities. HOF employees will not consider the content of expressive activities when enforcing this policy. No policy can address every possible activity or situation that may occur on City property, and the HOF reserves the right to address such situations as circumstances warrant.
d. Expressive activities carried out under this policy shall not be considered speech made by, on behalf of, or endorsed by the City of Canton or the HOF.
e. During normal business hours, or if the area is currently in use for an official HOF event, amplification may be restricted if it unreasonably interferes with HOF normal activities or noise ordinances are violated.
f. Any event or activity that significantly disrupts the ability of the HOF to provide Licensee services effectively and peacefully or conduct any of its other business and support operations is prohibited. Examples include but are not limited to excessive noise, impeding vehicle or pedestrian traffic, and conduct otherwise unlawful.
g. Any person in violation of the Free Speech Policy may be subject to an order to leave HOF property and may be subject to intervention with the City of Canton Police. (26) MINORS ON CENTENNIAL PLAZA
Supervision of minors attending a licensed event is the responsibility of the Licensee.
(27) NON-DISCRIMINATION STATEMENT
No person will be denied opportunity or be subject to discrimination in any event, program, or activity because of race, sex, religion, age, national origin, veteran and/or military status, disability, sexual orientation, gender identity and/or expression.
(28) POLICE AND EVENT SECURITY
Canton Police Ofﬁcers are the only armed security personnel permitted within Centennial Plaza property, unless the Licensee has obtained written approval by the CPD in advance and shall solely determine and control security arrangements for all events and reserves the right to assign the number of officers. Their decision will be based upon, but not limited to, the category of the event as described in the Space Use Policies, alcohol on premises, number of attendees, expected attendance, previous history, or an admittance fee.
City of Canton Police have ultimate authority at their discretion to shut down any unauthorized event, and/or any event that has not fulfilled necessary requirements, or any event where safety and/or security is threatened.
If necessary to supervise a scheduled event, Centennial Plaza ambassadors will be throughout Centennial Plaza between 8 a.m. and 11 p.m. and are available to assist with any incident or question. HOF and Jerzee’s Café staff have an open line of communication with Canton Police.
The rental/use of Centennial Plaza does not include costs associated with Event Security. The HOF may coordinate Event Security personnel on an exclusive basis, and the expenses will be passed on to the Licensee.
(29) POLITICAL PROGRAMS AND ACTIVITIES
Political programs and activities are subject to all enumerated provisions of the HOF Space Use Policies. Centennial Plaza spaces may not be used in any manner to involve the HOF as endorsing a partisan political position and must avoid the appearance of institutional endorsement of a particular issue, candidate, or political party.
(30) REVOKING EVENT RESERVATIONS
The HOF may revoke approval for use of Centennial Plaza if the area is misused, or any of the provisions of the event procedures are violated. Future applications, or facility reservations already scheduled, will not be approved if the organization’s scheduling privileges have been revoked for misuse.
(31) SPECIAL USE PERMITS
Special Use permits may be denied or revoked when the property authorized under the permit is used for any purpose other than the permitted function, when there has been a violation of these regulations, or when the City of Canton determines that the proposed activity is not in the best public interest.
(32) TOBACCO/SMOKE FREE AREA
Centennial Plaza’s Main Event Lawn is a smoke-free area. Tobacco use, including the sale, advertising, sampling and distribution of tobacco products and tobacco related merchandise, is prohibited on all Centennial Plaza grounds.
(33) PROHIBITED ITEMS ON CENTENNIAL PLAZA PROPERTY
In accordance with City of Canton Police Department policies, the following items are NOT permitted on Centennial Plaza property:
Lumber larger than 2” in width and ¼” thick, including supports for signs
Metal, plastic, or other hard material larger than ¾” thick and 1/8” in wall thickness, including pipe and tubing
Any dangerous ordinance, weapon, or firearm that is prohibited by the laws of the State of Ohio
Any explosives, explosive device, or incendiary device
Fireworks and rockets
Sound amplification equipment
Drones and other unmanned aircraft systems
Containers of bodily fluids
Any chemical irritant
Umbrellas with metal tips
Any projectile launchers, such as water guns and water cannons
Rope, chain, cable, strapping, wire, string, line, tape, or any similar material, in lengths greater than 6’
Glass bottles, ornaments, light bulbs, ceramic vessels, and any other frangible container, regardless of whether the container holds any substance
Locks including, without limitation, padlocks, bicycle locking devices, chain locks or similar devices, but not including: an integral component of a conveyance or structure; locks when utilized by the owner of private real property to secure permanent or temporary fencing; or locks attached to a bicycle
Any gas mask or similar device designed to filter all air breathed by the wearer in an attempt to protect the respiratory tract and/or face against irritating or noxious gasses or other materials. This prohibition on gas masks shall not apply to any person wearing a medical oxygen mask that fits over the nose and mouth of the person and provides oxygen from an oxygen tank to the person
Tents and other shelters, sleeping bags, sleeping pads, mattresses, cots, hammocks or stoves
Coolers or ice chests
Backpacks and bags exceeding the size of 18” x 13” x 7”
Grappling hooks, sledgehammers, hammers, or crowbars
All sporting equipment, unless permitted with prior approval
Handcuffs, including flexible handcuffs
Any other item determined by the Director of Public Safety or Chief of Police to be a clear and present danger to the safety of others.
The prohibitions of this section shall not be applicable to:
Law enforcement personnel or other local, state, or federal government employees possessing a prohibited item in the course of their authorized duties; and,
Any licensed medical professional in the performance of their medical duties.
(34) COMMERCIAL SALES, INFORMATIONAL, SAMPLING TABLES
Commercial sales, profit making, direct sales events, are NOT permitted on Centennial Plaza property, except through approved vendors currently under contact with HOF or with the HOF’s written permission.
In accordance with City of Canton’s Itinerant Retailers code, Chapter 749 of the Codified Ordinances of the City of Canton, no person shall engage in vending anywhere in the City without a vendor’s license. Vendor tables are to be informational only, with no commercial, profit making, direct sales, or solicitation events permitted on Centennial Plaza property. Review City of Canton’s Itinerant Retailers code .
Event Licensees who intend to utilize mobile food vending shall adhere to Section 1148.12 of Part Eleven – Planning and Zoning Code of the Codified Ordinance of the City of Canton. Review Section 1148.12 code .
(35) CONCEALED WEAPONS ORDINANCE
The State of Ohio allows qualified citizens to carry concealed weapons, but only if certain strict conditions are met. The Concealed Carry Ordinance does NOT allow concealed weapons to be carried anywhere on the premises of Centennial Plaza unless the weapon is locked in an automobile or in the process of being locked in the automobile. It is illegal to carry a firearm, deadly weapon, or dangerous ordnance, anywhere on the premises of Centennial Plaza.
(36) DAMAGED CENTENNIAL PLAZA PROPERTY OR EQUIPMENT
All areas of Centennial Plaza must be left in a clean and orderly condition after any event. Personnel with HOF will conduct an inspection after use of the site. If the property is damaged, or left unclean, the Licensee will be billed for all costs incurred because of the group’s activity. Any damages to the Centennial Plaza property should be reported immediately to a Centennial Plaza representative.
HOF furniture or equipment may NOT be removed or altered during the reservation of the property. Decorations must be removed, and the space left in unmarked condition when the reservation is completed.
The Licensee shall be responsible for reimbursement to HOF for all repair and replacement costs arising from negligence or abuse by the organization. The non-compliant organization shall be responsible for reimbursement to the HOF for all repair and replacement costs arising from negligence or abuse by the organization.
(37) FIRE, PYROTECHNICS, OPEN FLAMES
The use of open ﬂame devices is NOT permitted on property without written permission from the HOF. Use of open flame equipment must be coordinated through the Canton Fire Department.
The Licensee is required to receive prior written approval from HOF Event Team to have any open flames, burning candle or candles, or pyrotechnic devices in connection with any public meeting or gathering for purposes of amusement, deliberating, education, entertainment, instruction, recreation, worship, or similar purposes.
The use of pyrotechnics will be coordinated through the HOF, in conjunction with the Canton Fire Department and a licensed pyrotechnic vendor.
Organizations disregarding this policy will be subject to immediate termination of their event by the HOF.
Any type of gambling on Centennial Plaza is strictly prohibited, except for Ohio Lottery terminal at Jerzee’s Café.
There is NO parking permitted within Centennial Plaza at any time.
There is NO self-parking available on Centennial Plaza. There are various on-street self-pay spaces, parking lots and structured parking facilities within proximity to Centennial Plaza. Please coordinate your parking needs with a representative from the HOF.
(40) PAVEMENT LOADING AND WEIGHT RESTRICTIONS
Vehicles are expressly prohibited within Centennial Plaza unless prior approval is obtained from the City of Canton.
(41) RECREATIONAL DEVICES
Personal recreation devices including, but not limited to, in-line skates, rollerblades, bicycles, scooters and skateboards are NOT PERMITTED within Centennial Plaza’s flat surfaced pedestrian pathways, on outdoor handrails, fixed seating units, ramps, or any other similar surface. Please confirm you have read and understand the policies above. * Today's Date